Key Roles & Responsibilities

1. General accounting

• Support the monthly and annual financial closing process, ensuring timely and accurate completion of journal entries, account analysis, and general ledger maintenance.
• Prepare regular financial data after closing, monthly closing, and year-end closing.
• Maintain and update Balance Sheet (B/S) accounts and related schedules.
• Perform daily Bank reconciliation and ensure alignment between actual cash transactions and system.
• Maintain general ledger including preparing journal entries, account analysis, and account receivable reconciliation.
• Assist with recording the project’s residual fund on a regular basis, communicating with project with if any variance occurred.

2. Account Receivables

• Responsible for day-to-day Revenue /AR operations, ensuring compliance with internal policies and accounting standards.
• Reconciliation of AR accounts (Projects, Core), monitor AR aging and ensure timely collection with accurate AR clearing and reconciliation.
• Provide fund-in list, a summary of both a fund from donor and cash basis donation.
• Reviewing Record and report financial accounting with date and all valid transaction with sufficient details.
• Execute procedures for incoming payments, including reconciliations and book-keeping/recording. Communicate with bank representatives regarding payments and system-related issues.

3. Prepare project information & provide reporting data

• Review project expenses to ensure donor fund usage complies with donor and organizational requirements.
• Prepare financial reports requested by donors and other stakeholders.
• Coordinate with project and program teams to ensure accurate and timely financial reporting.
• Prepare quarterly report on the expense of Director General.
• Support budgets & forecasts procedure.
• Support new joiners in project team to ensure smooth finance-project team cooperation.

4. Perform other finance-related affairs

• Support VAT tax reporting for overseas offices, ensuring compliance with local tax regulations.
• Support internal/external audit-related tasks and internal control.
• Support ad-hoc financial data and analysis as required in a timely and accurate manner.
• Contribute to improving ERP and necessary finance templates.