Expat Service Administrator (Human Resources Department) [based in Seoul]

We are seeking an Expat Service Administrator for 2-year-regular position (renewable) to work within the Human Resources Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)

Job Description

This role supports the delivery of expat services at IVI by handling day-to-day administrative tasks and ensuring timely and accurate support for internationally recruited staff in line with internal policies and regulatory requirements.

Key Roles & Responsibilities

1. Maintain and improve expat service

Develop and update expat service guides and materials
Stay up to date on immigration policies and tenancy law
Maintain trackers and ensure data accuracy across expat service records

2. MOFA & Immigration Assistance

Support MOFA-related processes in compliance with applicable regulations, including preparation and submission of required documentation
Coordinate with overseas missions and relevant authorities on visa-related matters and support visa applications and extensions for expat staff and their dependents

3. Housing Management

Coordinate housing arrangements including home search and lease documentation
Assist in lease contract preparation
Manage communication with real estate agents and vendors
Support move-in and move-out processes
Monitor and follow up on housing-related key dates
Respond to housing-related inquiries

4. General Administrative Support

Provide on-site support for expat staff, including Immigration Office & MOFA visits, and general settlement assistance
Process routine vendor payments
Support general expat service operations
All other tasks assigned by the supervisor

Job Requirements and Qualifications

1. Education Requirements

Bachelor’s degree or equivalent

2. Related Field Work Experience

3+ years

3. Technical and Professional Skills / Knowledge

Proficiency in MS Office
Sound knowledge of HRIS
Understanding of Immigrations guidelines
Understanding of MOFA process preferred

4. Key Competency

Client Orientation
Communication
Commitment to Continuous Learning
Strong quantitative and analytical skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines

5. Language Proficiency

Fluency in English

[IMPORTANT] Please download and complete this Employment History template before submitting your application.

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Candidate Personal Information

First Name*

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Middle Name (Optional)

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Last Name*

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Highest degree obtained*

If you are currently enrolled in a higher degree program, kindly share the details in the comment section below.

Major of your highest degree*

Country of citizenship*

Place of residence*

Email Address*

Contact Number*

Employment History

Please provide your complete employment history in the section below.

Do you have any previous work experience?*

Name of your most recent Employer*

Please provide the full name of your most recent employer.

Your most recent position title*

Please provide your most recent official position title.

Are you currently employed?*

Employment History Template*

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* Please save your file as: Employment History Template_"Position you are applying for"'_"Your Name"

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Expected Annual Compensation*

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Open to negotiation, if necessary*

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Consent forms

Recruitment Privacy Consent Form

Thank you for your interest in working with International Vaccine Institute (IVI). Please review the following information regarding how we process and store your personal data during the recruitment process.

1. Purpose of Processing

We collect and process your personal data (e.g. name, contact information, resume, work history) to evaluate your application, communicate with you, and manage the recruitment process.

2. Data Controller

International Vaccine Institute
Address: SNU Research Park, 1 Gwanak-gu, Gwanak-ro, Seoul 08826, Republic of Korea
Contact Email: Recruitment@www.ivi.int

3. Data Sharing

Your information may be shared internally with HR and relevant team members for recruitment purposes. It will not be shared externally unless required by law.

4. Data Retention

If you consent, we will keep your data for up to 12 months to consider you for future job opportunities.

5. Your Rights

You have the right to access, correct, delete your data, withdraw consent, and provide any feedback. Contact us at Recruitment Inquiries page .

Consent items

Consent to the processing of your personal data for recruitment purposes.
Consent to your application being shared internally within IVI.
Consent to your data being retained for up to 12 months for future job opportunities.

Expat Service Administrator (Human Resources Department) [based in Seoul]

We are seeking an Expat Service Administrator for 2-year-regular position (renewable) to work within the Human Resources Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)

Apply for job

Candidate Personal Information

Employment History

Consent forms

Recruitment Privacy Consent Form

1. Purpose of Processing

2. Data Controller

3. Data Sharing

4. Data Retention

5. Your Rights

Consent items

Training Program Associate – Operations (Training & Capacity Strengthening Department) [based in Seoul]

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